Monday, May 07, 2018

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
Meetings - Draft
Date: April 10, 2018
Time: 7:00 P.M.    
Location: Clubhouse meeting room

1. CALL TO ORDER - 7:08pm
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • Dushan has a video of the tree removal, he was happy with the company and the process
3. APPROVAL OF MINUTES March 13, 2018
  • Approved
4. Communication of any Board of Directors or Management Company actions between formal meetings.  
  • None
4. OLD BUSINESS
  • Welcome to Peggy Samson and Sarah Mettler
    • Mary Norman was elected as the Inspector.  At this time, we accepted her oral report with a written to follow.  She found that we have attempted in all possible ways to notify the community of the open positions.  2 neighbors came forward and we had 2 opens, therefore, no vote was needed.
    • Since Peggy is a paid employee, she is not able to be Treasurer however, there is nowhere in the bylaws does it state a paid employee cannot serve on the Board.  Peggy will excuse herself from any vote that relates to her.
    • We approved the report and the new board members. Positions will be decided at a later date.
  • Tree Completion and payment
    • Done
  • Gardener
    • Peggy has spoken to Juve and has the signed contract.
  • 4th of July
    • Ron is meeting with the City 5/8/18 to speak on the permit and police
    • SJPD - 3 officers seem to be too much, we will ask for 2
    • 50 years
      • T-Shirts
        • Dushan has the original shirt
        • We are talking about the possibility of having a contest for a logo design on the shirts.  
          • We will do an email blast, post on nextdoor and the blog for participants

      • Sarah  to add info to the  newsletter
  • Newsletter will go out the 2nd Tuesday in May

5. NEW BUSINESS
  • Ez Ups have been purchased
  • Peggy to purchase non-slip rugs
  • Peggy to obtain a quote on the repair of the gate.
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING  
  • May 8th, 2018
7. ADJOURNMENT  
  • 8:11pm

Note: Meeting Minutes format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Sunday, May 06, 2018

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
AGENDA - Draft
Date: May 8, 2018
Time: 7:00 P.M.    
Location: Clubhouse meeting room

1. CALL TO ORDER   
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK   J3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes April 10, 2018   
  • Communication of any Board of Directors or Management Company actions between formal meetings.  
4. OLD BUSINESS
  • Board Positions
  • Blog-wikispaces is shutting it’s doors
    • Bill reached out to Akeem
    • Blog, Google, Website
  • 4th of July
    • Theme
    • Run
    • Progress


5. NEW BUSINESS
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING  
7. ADJOURNMENT  

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Tuesday, April 10, 2018

April Agenda - Draft

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
AGENDA - Draft
Date: April 10, 2018
Time: 7:00 P.M.    
Location: Clubhouse meeting room

1. CALL TO ORDER   
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK   
3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes March 13, 2018   
  • Communication of any Board of Directors or Management Company actions between formal meetings.  
4. OLD BUSINESS
  • New Board Members
  • Tree Completion and payment
  • Gardener
    • Did he sign contract - Has been delivered to the gardener.  We still need it back.
    • Insurance situation-will give to us when he returns the contract

  • Newsletter - From Sarah
    • it seems like we had some uneven coverage for the street captains.  Some of the distributors are charged with 10-15 houses and some have a lot more.  We need to look at this.

    • Mary gave the physical copies to all the street captains on March 18th.  I did not receive it in my door on Montalban until Wednesday, April 4th. I never received an electronic copy.  I had thought I was on the distribution list because I get the board meeting minutes and agendas - is the same list used for both?  Who do I check with to see if I am on the newsletter distribution list?
    • We had a few observations for next time.
      • 1 - It looks like we had one phone number typo - whoops
      • 2 - One of the links we included was not written out in a way that someone could lookup if they had only received the paper copy of the newsletter.  I will make sure not to do that again next time.
      • 3 - There is an issue with maintaining the links when converting to pdf - Bill was able to help with a work around using Acrobat Pro.  I didn’t have that at the time, but I will get Acrobat Pro so I can easily fix issues going forward.
      • 4 - We did not include a deadline for any submissions to the classifieds/newsletter items.  Going forward I will include that so people can get news items in to us in time.
      • 5 - Proposed date for the next newsletter?  June 1?

  • Blog-wikispaces is shutting it’s doors
    • Bill reached out to Akeem
    • Blog, Google, Website
  • Ron is going to obtain the permit for 4th of July
    • SJPD - 3 officers seem to be too much
    • 50 years
      • T Shirts
      • Adding to newsletter

5. NEW BUSINESS
  • Ez Ups and Tables at the Pool
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING  
7. ADJOURNMENT  

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Monday, April 09, 2018

                                MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
Minutes- Draft
Date: March 13, 2018
Time: 7:00 P.M.   6:57pm Call to Order
Location: Clubhouse meeting room

1. CALL TO ORDER  Dushan, Jerry Mattson, Sarah Mettler, Peggy Samson
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK   Jerry Mattson would like to thank the Board for waiving his late fees.  
Dushan - who is Laura and why does she have to clean. Is Bill stepping down, who is replacing him-newsletter will be the final call for volunteers
3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes March 13 2018  Approved unanimously
  • Communication of any Board of Directors or Management Company actions between formal meetings.  Voted to accept tree bid Peggy has new companies, the permit can be transferred. Brent would like us to pay him for the permit.  Brent suggests paying him for the permit @ $400 as same as what Anderson’s would charge. Bill agrees
4. OLD BUSINESS
  • New Board Members
    • 2 possibilities Sarah Mettler and Peggy Samson
    • Vicki has left the Board
    • Brent spoke to Barrett, we can hire a service to take over.  That is what we would like to do
    • Linda Roost is the bookkeeper.  Better Bookkeepers.com

  • Treasurer Update
    • Dues not paid shows that 50 have not paid.  We should be down to about 20
    • Mary suggested that if we decide to increase maybe 2 payments.
      • We can have a discussion later.  Possible solutions are to offer under special circumstances
  • Gardener
    • Did he sign contract - Has been delivered to the gardener.  We still need it back.
    • Insurance situation-will give to us when he returns the contract
  • Trees/Gutters-Anderson gave a quote for two additional trees, plus stump grinding.  We will pay Angel the permit fee. Advising Anderson, we have the permit. We will do all the work on the Anderson bid - the permit  Motion to approve if Anderson agrees with the permit and we will pay. Approved
Bill will work with Anderson’s on this
Gutters need to be cleaned but don’t see any that needed to be repaired
Anderson will blow leaves from the roof

  • Newsletter - Eveann frustrated with not having email addresses.  We have made every effort to obtain the address.
    • Personal addresses in the newsletter, use the board@mia
    • Approval/input of newsletter - soft copy with a deadline of when to respond.  
    • Several items need to be corrected before being sent out
      • Include the cement work
      • Sarah will contact street captains

5. NEW BUSINESS
  • Blog-wikispaces is shutting it’s doors
    • Bill reached out to Akeem
    • Blog, Google, Website
  • Ron is going to obtain the permit for 4th of July
    • SJPD - 3 officers seem to be too much
    • 50 years
      • T Shirts
      • Adding to newsletter
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING 4/10/18
7. ADJOURNMENT  8:17pm

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Monday, March 12, 2018

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
Minutes - Draft
Date: February 13, 2018
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER 7:07pm, in attendance, Kerry Smith, Ron Blumstein, Bill Swagerty, Brent Neitzel, Peggy Samson and members of the community
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
3. APPROVAL OF MINUTES
  • Approved Board of Directors Meeting Minutes January 9, 2018
  • Communication of any Board of Directors or Management Company actions between formal meetings - None
4. OLD BUSINESS
  • Swim Team - Do we want the waiver again - Yes
    • Remind Laura of the cleaning deposit when they host an event at the club house
    • Sign ups to occur the 2nd week of March
  • Treasurer Update - Vicki is not in attendance  
    • 51 residents are delinquent
    • Vicki is sending a reminder
    • Delinquent members are not allowed to use club house or participate on swim team
    • Insurance expires on 3/1/18, Vicki is working on renewal
  • Gardener
    • Did he sign contract
      • Peggy to talk with him when he is here on Saturday
    • Insurance situation
      • He is said to have insurance
  • Trees/Gutters
    • Blossom Tree Service is an option - Kerry to contact
    • We need to get trees done as soon as possible, before we have gutters cleaned
  • New board members
    • Bill Swaggerty will step down as part of the board.
    • Sarah and Jason Mettler are interested in joining the board
    • Brent will reach out to Scott Haywood regarding his neighbor who may be interested
    • Ron to ask Kristen Ballard if she would like to join
    • Board members to reach out to neighbors and friends
  • Newsletter
    • Mary Norton and Sarah Mettler to head
5. NEW BUSINESS
  • Committees
    • Social Committee - Kerry has reached out to several members of the community to participate in planning.
    • Reserve Study/Improvements - Todd has expressed interest as well as Dushan.  This is a committee to help narrow down what needs to be done and in what order
    • We can have many sub committees depending on ideas
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • March 13, 2018
7. ADJOURNMENT
  • 7:58pm

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.