Monday, January 08, 2018

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
AGENDA - Draft
Date: January 9, 2018
Time: 7:00 P.M.
Location: Clubhouse meeting room


1. CALL TO ORDER
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes December 12,  2017
  • Communication of any Board of Directors or Management Company actions between formal meetings.
4. OLD BUSINESS
  • Mailer
  • Swim Team Update
  • Treasurer Update
  • Gardener
    • Did he agree with contract
    • Insurance situation
  • Trees
  • Fence Update
  • New board members
  • Newsletter
  • Dumpster
5. NEW BUSINESS
  • Newsletter
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
7. ADJOURNMENT


Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Sunday, January 07, 2018

January MIA Board Meeting

Please join us for our first MIA Board meeting of 2018
on Tuesday, January 9th, 7pm at the Clubhouse.

OPEN BOARD POSITIONS
It's a new year, and all Board of Directors positions are available to interested members.


All residents interested in being a Board member candidate are encouraged to attend. If you've ever had an interest in the operation of our homeowner association, this is your big chance to take an active role. Don't be shy.

If you cannot attend, provide us with your name, cell #, property address and email address with the words 'Board Candidate.'

Hope to see you there!

~MIA Board

Thursday, December 21, 2017

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
Minutes - Draft
Date: December 12,  2017
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER
  • 7:08pm
  • In attendance- Ron Blumstein, Brent Neitzel, Vicki Saenz, Peggy Samson, Members of the Community

2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • Dushan asked why we increased the dues
    • We do not have enough in reserve  to cover higher expected expenses and maintenance as noted in the reserve study

3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes November 14, 2017
    • Approved
  • Communication of any Board of Directors or Management Company actions between formal meetings.
    • None

4. OLD BUSINESS
  • Mailer
    • 1st Mailer has been sent
    • 2nd Mailer to be sent as soon as information is received from Bill Swagerty
  • Swim Team Update
    • Per Laura Taylor, President of Swim Team, they are in a waiting period.  As soon as they hear their status change, they will let us know
  • Treasurer Update
    • Julie Moore has been paid
    • Vicki Saenz updated us on the bank accounts and total assets
  • Gardener
    • Did he agree with contract - he agrees but asking for $1300 per month
      • He needs a contract
      • He needs to keep the sprinklers up
    • Insurance situation
      • He will obtain WC insurance if contract is signed
  • Reserve Study
    • Ron Blumstein reached out to the inspector
      • The water heater is on the study but the furnace is not.  He will add it on
      • He will remove the pool cover
      • He is taking off the ADA as it is an improvement not a requirement at this time
      • He will keep the vines on the fences.  The gardening service should take care of.
      • He has $50,000 reserved for tree removal but that was from 3 years ago., not same trees.  He will cut it in half
      • It was decided that we will accept this reserve study and use another company for the next one.  
      • During future meetings, we will examine and prioritize what needs to be done next year

  • Next Years Board
    • Post on the Blog - call for Board Members
    • Post on Nextdoor - call for Board Members

5. NEW BUSINESS
  • Dumpster
    • Kerry Smith is thinking of having a dumpster day for the residents.  It will be a company paid event.  It will be in the pool parking lot.  Ron Blumstein will talk to the Boy Scouts to ask if they would help.  It will be open to only one vehicle full per household.  Possible date - 1/6/18
      • Board approved

6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • January 9, 2018 7pm

7. ADJOURNMENT

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Tuesday, December 12, 2017

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
AGENDA - Draft
Date: December 12,  2017
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes November 14, 2017
  • Communication of any Board of Directors or Management Company actions between formal meetings.
4. OLD BUSINESS
  • Mailer
  • Swim Team Update
  • Treasurer Update
  • Gardener
    • Did he agree with contract
    • Insurance situation
5. NEW BUSINESS
  • Dumpster
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
7. ADJOURNMENT

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Thursday, November 30, 2017

BOARD OF DIRECTORS MEETING November Minutes- Draft

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
November Minutes- Draft
Date: November 14,  2017
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER
  • 7:04pm
  • In attendance - Bill Swagerty, Ron Blumstein,, Kerry Smith, Peggy Sampson, Vicki Saenz, Brent Neitzel and members of the community

2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • None
3. APPROVAL OF MINUTES
  • October Minutes approved
4. COMMUNICATION OF BOARD MEMBERS & MANAGEMENT COMPANY ACTIONS BETWEEN MEETINGS
  • None
5.. OLD BUSINESS
  • Social
    • Ron and Kerry will discuss planning  a social event for the neighborhood before the end of the year
    • Kerry to remove hamburgers from the freezer
  • Reserve Study
    • We received a prelim report that needs to be reviewed
    • Peggy Samson feels as if the inspector did not view the entire property, he used the same report from in the past.  She attempted to show him issues.
    • Inspectors main concern seemed to be the parking lot
    • Ron will contact the reserve study company
      • We can have a meeting with them to discuss the report but has to be between 9am and 6pm.
      • 30 days feedback
      • Final Report

    • We will have an executive meeting 11/27/17 to discuss the reserve study, budget,  and end of the year mailing
      • Items to be included in mailer - President letter, budget, reserve study, board positions
      • Per Todd, the annual disclosure statement must include 24 items stated in Davis Sterling
    • Mailing needs to be sent by year end
    • Todd will be there to provide feedback at the executive meeting, Mgt Co will also be there

  • The smart meters are installed and we have an online acct to see how they are working
  • Member Dues
    • Motion to approve increasing the yearly dues was approved
  • Treasurer Update
    • Vicki will be transferring money into the checking and savings
    • All members are current

5. NEW BUSINESS
  • We need to know the status of the swim team and non profit
    • Kerry will contact Laura Taylor
  • Gardner
    • Must have WC insurance and Liability
      • Does not have WC but will if we can guarantee a year contract
    • Peggy’s opinion is that he is worth it, he always does what he is asked, is flexible and his work is good quality
    • We have other quotes
    • We will offer Juve a 1 year contract of $1200/mo contingent on his obtaining WC insurance.  The contract to contain a termination clause that is clear and known
    • Peggy will talk with Juve

  • Clubhouse is rented after 4th of July so we will need to have everything out after the BBQ
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • December 12th, 2017 at 7pm
7. ADJOURNMENT
  • 8:13pm

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

Tuesday, October 24, 2017

October 2017 Minutes

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
October Minutes
Date: October 10,  2017
Time: 7:00 P.M.
Location: Clubhouse meeting room


1. CALL TO ORDER
  • 7:05pm
  • In attendance - Bill Swagerty, Ron Blumstein,, Kerry Smith, Peggy Samson, Brent Neitzel and members of the community
2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • Welcome to Alan Buchannan and family to the neighborhood
  • Mary Norton thanked the Board and Peggy for keeping the pool open
  • It was asked about the Management Co.  As of 12/1/17, the Management Company will no longer be employed by MIA. (more in old business)
  • We do not need a Management Co to send out mailers, the bookkeeper sends out billings
  • If we increase dues, is it possible to make payments available
3. APPROVAL OF MINUTES
  • June Minutes approved
  • September Minutes approved
4. COMMUNICATION OF BOARD MEMBERS & MANAGEMENT COMPANY ACTIONS BETWEEN MEETINGS
  • It was decided at our executive meeting that we would no be renewing the contract with the management company
  • Bill contacted Rob and all is confirmed
5.. OLD BUSINESS
  • Social-October 15th is cancelled due to lack of time
    • Ron and Kerry will plan a social event for the neighborhood before the end of the year
    • The extra food from the 4th will be donated to Second Harvest if we can not use
  • Reserve Study
    • Peggy is meeting the same company that did the last study - 10/13/17 at 12:15pm
    • It will cost $750 for them to prepare a report, itemized list of repairs, life expectancy and cost of repairs
    • It will be sent to the residents
    • Peggy asked is she should point out anything known as an issue
      • Gate not stable, sprinkler wire cut, etc
  • Member Dues
    • We have no outstanding dues at this time
  • Treasurer Update
    • No update as Vicki Saenz did not attend the meeting
    • Peggy would like to know how the PG&E Smart Meter was working
      • Bill to set up an online account so we can all see
5. NEW BUSINESS
  • Budget will be put on the agenda for the November meeting
  • We need to confirm the requirements for the end of the year mailing
    • Bill to ask Rob and check the Google documents
    • Ron to ask Todd
  • Next years Board
    • Bill will confirm with Vicki that she is stepping down after this year.  
    • We will need to let the neighborhood know that there will be at least one opening.  If more than one person would like to join, then we will have to have another election
  • Executive Meeting is scheduled for 10/24/17 at 7pm
    • Rob will attend as we have one more meeting with him
    • A dues increase will be discussed among other items
6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • November 14th, 2017 at 7pm
7. ADJOURNMENT
  • 7:47pm


Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.