Monday, April 10, 2017

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING -
Minutes - Approved


Date: Tuesday,March 14th, 2017
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER


2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • Coleman street work starts this week until June.  Concern is that the parking lot will be used for storage/parking of the heavy trucks
  • Signage showing Resident Parking Only is a suggestion
  • Board has decided to wait and see if it is an issue.  If an issue will talk to the workers


3. APPROVAL OF MINUTES
- Previous Board of Directors Meeting Minutes
- No Communication of any Board of Directors actions between formal meetings.


4. OLD BUSINESS
  • Board Positions
    • Bill Swagerty, President
    • Ron Blumstein, Vice President
    • Brent Neitzel, Member at Large
    • Vicki Saenz, Treasurer
    • Kerry Smith, Secretary
  • Ballots
    • Still need a total of 200
    • Ballot will be posted to the Blog where residents can download
    • Ballots to only include Board Member Names, none of the other information that was on the mailer
    • Peggy will hold ballots


  • Treasurer's Report
    • Vicki transferred the previously discussed amount to savings
    • We are over on legal fees - No one is to contact the lawyer other than the Board President
    • There is $6,000 to spend for 4th of July
    • Insurance is paid
  • Ground Maintenance
    • Juve is back, will trim the ivy and knows how to use the sprinklers
    • He gets his direction from Peggy and Vicki
    • Vicki/Peggy is finding out if we have an actual contract with him
  • Swim Team  
    • They have had their sign ups and asking each member to sign a Hold Harmless Agreement
    • They are renewing their insurance and including the correct Additional Insured-MIA Homeowners Association
    • They need to provide cleaning supplies and maintenance for the month of May
    • Reminder that they need to clean up after events or will be charged cleaning fee
  • Parking Lot
    • It needs to be repaved, the question is Concrete v. Cement
    • Bill to speak to Management Company regarding bids
    • When repaved, it will be restriped with more parking places


5. NEW BUSINESS
  • Collection of email addresses and discussion of street captains
    • Board will take over the collection of emails
    • Street Captains already in place
      • Guadalajara needs a Captain
      • Kerry to contact all Captains to make sure they are still interested
      • Newsletter with 4th information will be hand delivered
  • 4th of July Meeting recap
    • Ron, Vicki and Kerry met to go over the files
    • Planning is moving forward, have a great volunteer base and it is known what needs to be done
    • Bill to contact the Management Company regarding the permits


  • Social Events
    • Meet and Greet
    • Neighborhood Watch


  • Review of contract resources
    • Management Company is paid per month
    • He will attend 4 meetings per year, He has already attended 2
    • He doesn’t have to attend General Meetings, it can be Executive
    • Management company does not handle pool, club house or treasurer duties.  He is not allowed to open any bank accounts
    • Bill to contact regarding no longer collecting emails
    • We do not need any gardening services from Management Company

6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • April 11, 2014, 7pm


7. ADJOURNMENT
  • 8:50pm



Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

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The MIA Board encourages feedback. The goal is to share neighborly information and community thought. Comments will be reviewed weekly and posted to the blog if appropriate. The Board will not comment on the blog and will only address issues at Board meetings.