Thursday, December 21, 2017

MONTEVIDEO IMPROVEMENT ASSOCIATION (MIA)
BOARD OF DIRECTORS MEETING
Minutes - Draft
Date: December 12,  2017
Time: 7:00 P.M.
Location: Clubhouse meeting room

1. CALL TO ORDER
  • 7:08pm
  • In attendance- Ron Blumstein, Brent Neitzel, Vicki Saenz, Peggy Samson, Members of the Community

2. COMMUNITY CONCERNS, COMMENTS, FEEDBACK
  • Dushan asked why we increased the dues
    • We do not have enough in reserve  to cover higher expected expenses and maintenance as noted in the reserve study

3. APPROVAL OF MINUTES
  • Previous Board of Directors Meeting Minutes November 14, 2017
    • Approved
  • Communication of any Board of Directors or Management Company actions between formal meetings.
    • None

4. OLD BUSINESS
  • Mailer
    • 1st Mailer has been sent
    • 2nd Mailer to be sent as soon as information is received from Bill Swagerty
  • Swim Team Update
    • Per Laura Taylor, President of Swim Team, they are in a waiting period.  As soon as they hear their status change, they will let us know
  • Treasurer Update
    • Julie Moore has been paid
    • Vicki Saenz updated us on the bank accounts and total assets
  • Gardener
    • Did he agree with contract - he agrees but asking for $1300 per month
      • He needs a contract
      • He needs to keep the sprinklers up
    • Insurance situation
      • He will obtain WC insurance if contract is signed
  • Reserve Study
    • Ron Blumstein reached out to the inspector
      • The water heater is on the study but the furnace is not.  He will add it on
      • He will remove the pool cover
      • He is taking off the ADA as it is an improvement not a requirement at this time
      • He will keep the vines on the fences.  The gardening service should take care of.
      • He has $50,000 reserved for tree removal but that was from 3 years ago., not same trees.  He will cut it in half
      • It was decided that we will accept this reserve study and use another company for the next one.  
      • During future meetings, we will examine and prioritize what needs to be done next year

  • Next Years Board
    • Post on the Blog - call for Board Members
    • Post on Nextdoor - call for Board Members

5. NEW BUSINESS
  • Dumpster
    • Kerry Smith is thinking of having a dumpster day for the residents.  It will be a company paid event.  It will be in the pool parking lot.  Ron Blumstein will talk to the Boy Scouts to ask if they would help.  It will be open to only one vehicle full per household.  Possible date - 1/6/18
      • Board approved

6. SCHEDULE NEXT BOARD OF DIRECTORS MEETING
  • January 9, 2018 7pm

7. ADJOURNMENT

Note: Meeting Agenda format/content is designed to be flexible for attending Members and to enable the Board of Directors to take appropriate action as required on issues that affect the Association’s overall operations. Some actions are taken by the Board without a regularly scheduled meeting. Such actions will become part of the Minutes record at the next regularly scheduled Board of Directors meeting.

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The MIA Board encourages feedback. The goal is to share neighborly information and community thought. Comments will be reviewed weekly and posted to the blog if appropriate. The Board will not comment on the blog and will only address issues at Board meetings.